Google Calendar Cleanup

Google Calendar - Rein in that list!

This is a great time of year to clean up your dropdown list of Google Calendars and recommend this back-to-school cleanup to your students as well. Watch the video below to view how you can quickly clean up your list of Google Calendars and start fresh with a list of only what you want to see. 

Google Calendar: Find a Time Feature

The video below illustrates the Find a Time feature in Google Calendar. This is similar to Scheduling Assistant in Outlook. 

Gmail: Setting up Filters

In this video, setting up filters in Gmail is explained.  If you formerly used rules in Outlook, you may be particularly interested in learning more about Gmail filtering.

Google Groups: Managing HCSD Gmail Distribution Groups

This video explains how to add/delete members from a Google Group.  It also shows how to change access permissions so that when a group is invited to an event in Google Calendar, the guest list expands and shows how each person responded to the invite. 

Google Calendar: Reserving Rooms

In this video, booking rooms/resources/labs in Google Calendar is explained. Additionally, the video highlights how you can preview and subscribe to calendars for a room/resource/lab you frequently use.

Starting May 1, Google Calendar is the go-to place to reserve rooms at a building during the school day. No longer will you go to the Intranet to find and schedule an available room, lab, or resource. This saves time and makes setting up repeating events a breeze!

Please note that all after school events must still be scheduled in SchoolDude, as you're accustomed to doing.  You'll use Google Calendar to reserve rooms, labs, and resources during your building’s school hours.  

All existing Intranet room/lab/resource reservations through May 31, 2017 will be copied over into Google Calendar.

  

Gmail: Creating Contact Groups

In this video, we explain how to email district distribution groups in Gmail as well as create your own contact groups (e.g. parent email group).

Labels in Gmail

In Gmail, folders are called labels.  You can apply more than one label to an email to store it in more than one label/folder.  Watch the video below for more information. 

Gmail: Canned Responses

In this video, creating and using canned responses in Gmail is explained. 

Gmail: Archive Emails

In this video, the benefits to archiving emails are explained.  Archiving email (vs. deleting email) is encouraged. 

Gmail: Conversation View

Conversation View, a setting in Gmail, nests emails with the same subject.  By default, it is turned on. Watch the video below to learn what Conversation View is and how you can turn it off if you prefer. 

Gmail: Google Calendar Gadget

View your Google Calendar(s) while in Gmail by enabling the Google Calendar gadget, a lab in Gmail.  Watch the short video below to get started!

Gmail: Preview Pane

Like the look of your Outlook inbox?  Using the Preview Pane lab in Gmail, you can set up your Gmail inbox to look more like Outlook and preview emails.  Watch the short video below to see how you enable this feature in Gmail. 

Intro to the Google Migration/Copy - What to Expect

Click here to read the 'Supdate announcement for important information about the May 1 Gmail and Google Calendar migration.

Please be aware that during the transition period, Outlook items will be copied into your Gmail folders.  As a result, you will automatically see things show up in Gmail during this period. Please don't delete anything from the new folders until after we are fully integrated with Gmail on May 1^st.

Outlook: Organize Your Inbox

Drag and drop emails from your inbox into folders.   Anything in your inbox or in folders will get copied over to Gmail. 

Delete any items from your inbox that you no longer need.   Deleted items will not be copied over to Gmail. 

Outlook: Every Folder Needs an Email in it

Outlook: Drag & Drop to Move Sent Items into a Folder

Move anything in sent items that you want to keep to another folder.  Do not copy. The server does not have the space available for a copy of that magnitude.