Tips For Preparing to Receive a New Computer

Over the summer, the desktop workstations for District Secretaries and Staff at East Woods and McDowell will be getting replaced.  We want to ensure you have plenty of notice and enough time to back up and save any files not stored in your Google Drive or server space.  This includes any files on your desktop or in My Documents.  It is recommended you move these files to your Google Drive since your Drive has unlimited storage. Here is a short video with an overview of how to quickly transfer files from your desktop to your Google Drive.

In addition, please make sure that Google sync is turned on.  When Google sync is on, your
Chrome bookmarks, favorites and other saved settings will automatically transfer over when you
login to Chrome on your new computer.  Here is a short video with an overview of how to check to
make sure Google Sync is turned on for your Google account.

If you use Internet Explorer or Firefox and have favorite websites saved, you will need to back them up.  
If you have questions on how to do this, please put in a SchoolDude ticket.

Google Classroom End-of-the-Year Cleanup

Google Classroom End-of-the-Year Cleanup

Here are the recommended steps to cleaning up your Google Classroom and preparing for next year. Watch the following video or follow the five steps below.

5 Steps

1. From Classroom Dashboard/Homepage, click the three vertical dots in the upper right of each Classroom and choose Archive.

2. Go to Google Drive and find your Classroom folder
1. Create a folder called Archived Classes
2. Drag any Google Classroom folders into it that you archived in Google Classroom

3. From Google Calendar, hide or delete any Google Classroom calendars associated with last year’s classes. Hover over the three vertical dots to hide from list. Or, click on the x to unsubscribe and completely remove the calendar.

4. Create new classes in Google Classroom
5. Feel free to hide any of these Classroom calendars as well if you only use a general assignment calendar for classroom events and assignments.

**This will significantly clean up your list under My Calendars within Google Calendar.

Email Members of a Team Drive

Email members of a Team Drive

Team Drives make it easier for teams to store, search, and access important files, especially as team members change over time. To improve collaboration in Team Drives, we’re adding the ability to email all the members of a Team Drive.

There are two ways to email members of a Team Drive:

• From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.” 
• From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.” 

When you select to email members, you can easily customize who your email is sent to. Use checkboxes to include or exclude “Members” who have access to the full Team Drive, “Guests” who only have access to that specific document within the Team Drive, and users with different Team Drive access levels, such as “Full,” “Edit,” “Comment,” and “View.”

Edit in G Suite Apps Offline

Turn on offline editing in Drive and Google apps (Docs, Sheets, & Slides).

5 Quick Google Drive Tips